Student Assessment and the Grading System of Undergraduate Students

As a matter of general principle continuous assessment in the form of tests, reports, assignments, presentations, etc. should be made for every module/course in such a way that it measures the individual effort or capacity etc. of the student. This shall count for 50% of the total module/course mark. The remaining 50% shall be allotted for a final exam at the end of module/course. However, some discipline such as Medicine can set out their own general guidelines.

Undergraduate Grading scale and letter grading System

1. A student with Fx shall take supplementary exam, whereas those who scored ‘F’ grade should repeat that course. Such supplementary exam grades for Fx shall only constitutes 50% of the total assessment (i.e. the other 50% shall be taken from the continuous assessment). However, a student who has scored Fx due to disciplinary or cheating case shall not be entitled for supplementary examination but the F grade shall be maintained.
2. In cases where a student does not have full examination records, the instructor shall record “NG” for No grade. All “NG”s shall be changed to one of the following:

• To an “I” (incomplete) by the SC/DC in consultation with the instructor concerned for a student who, because of illness or extenuating or extraordinary circumstances, fails to complete the
• modular course;
• To a “W” (withdrawn) by the head/Registrar for a student who has formally withdrawn from the program within eight weeks (50% of the semester duration) after the beginning of the semester;
• To a “DO” (dropout) by the Head/Registrar for a student who has not withdrawn from a program in accordance with the withdrawal procedures set forth by the University.
• Neither “W” nor “DO” shall play any part in the computation of the semester Average Number Grade/Semester Grade Point Average;
• A student who obtains a “DO” for a course or courses shall be required to justify the reasons why he failed to comply with the withdrawal procedures set forth by the University to the
• appropriate SC/DC within six weeks after the commencement of the subsequent semester. Failure to do so shall result in an automatic “F” grade;
• If a student repeats a course, the initial credit hour and grade shall appear on the transcript, but be ignored in calculating the SGPA/SANG whether or not there is a change in the grade;
• All required non-credit work shall be recorded with a grade of “P” (Pass) and “F” (Failure), but neither shall be included in the computation of the SGPA/SANG;
• A double asterisk (**) shall be entered in place of a letter grade in those rare cases where a course is in progress and no work has been completed to give the instructor a basis for giving a grade.

Student assessment and grading system of Graduate Students

• Examinations are graded on the following letter grading system, with corresponding points.

• Thesis or Dissertation evaluation shall be graded on the following ranking system, with corresponding grading scales and letter grades;

Student Academic Achievements

• At the end of each semester, the Academic Unit will examine the case of student who fails to achieve the required academic standard in line with the University Legislation.
• One semester in the regular program is equivalent to two semesters in the continuing education program. The academic status of continuing education student is, therefore, determined every other semester.
• For Kiremt programs, the academic status of the students shall be determined for a minimum of 25-30 ECTS points or 15 credit hours.
• The academic status of part-time students is determined for every 25-30 ECTS points or 15 credit hours, starting from the first admission date of the students.
• Grade report should be issued for semesters in which the status is determined by the SC/DC.

Academic Standing of Undergraduate Students

Academic status of undergraduate students are shown in the table below:

• A student who earns a “C” (2.0) grade or above in all courses of a semester shall be in good standing.
• The head of the Academic Unit shall warn a student, when he/she falls under warning category as shown on the above table.
• Any consecutive warning, except in the first year leads to Academic Dismissal.
• A student who earns three or more ‘’F’’ grades at the end of any semester shall be subject to academic dismissal regardless of CGPA/SGPA. 

 Academic Status for Graduate Students

• A first-year graduate student is subject to dismissal without first being put on probation if his performance falls below 2.50 in his first semester results.
• Any first-year graduate student with a first semester GPA (SGPA) between 2.50 and 3.00 shall be placed on probation and will be subject to dismissal if he fails to achieve a semester GPA of 3.00 in the next semester.
• If, however, a student on probation for the first time achieves during the next semester, a SGPA of 3.00 or above but his CGPA still falls below 3.00, the relevant DGC may place the student on final probation if it finds that there is reason to believe that the student will attain a CGPA of 3.00 or above in the third semester.
• A graduate student may be put on probation for a second time provided it is ascertained that s/he has successfully come out of the previous probation. However, where a student who has been placed on a second probation fails to achieve a CGPA of 3.00 in the next semester, s/he shall be dismissed.
• No candidate subject to dismissal may expect discretionary probation as a matter of right.

Discontinuing study

1. Dismissal

   A student may be forced to discontinue his/her study because of academic reasons for at least one semester. One of these academic reasons is a “dismissal” status of a student. Such type of discontinuity may allow a readmission in which a student will be readmitted to repeat the modules/courses he/she failed. A student with a “dismissal” status should formally withdraw from the university.

2. Dropout

   Students dropping out from the University must consult their academic advisors and explain why they wish to drop out. Students dropping out from the University for inadequate reasons will be denied readmission.

3. Withdrawal

   Any student who wants to discontinue his study should formally withdraw and complete Withdrawal Form (or clearance) within 8 weeks after the beginning of the semester. The University does not accept readmission requests if an applicant has not withdrawn properly.

   A student who discontinued his study due to either “dismissal” status or dropping out may request for readmission as per the procedures.

4. Clearance

   Students should fulfil the proper clearance procedure at the end of each academic year or Kiremt session or upon graduation or when they discontinue their study. Every student must collect the Clearance Form from the Registrar Office. After properly completing such forms and getting them signed by the appropriate offices, the student must submit it to the registrar office, and keep a copy with him/her. No transcripts, degrees, diplomas and letters of recommendation will be issued to a person who cannot produce his/her copy of the clearance from every time such services are requested. Moreover, readmissions are processed if and only if a student presents a duly signed clearance.